Study title

Classification of Local Government Functions and Use of Records Management Plans in Finnish Municipalities 2011

Dataset ID Number

FSD2737

Persistent identifier

urn:nbn:fi:fsd:T-FSD2737

Data Type

Quantitative

Authors

• Heikkilä, Anssi (University of Jyväskylä. Department of History and Ethnology)

Abstract

The survey charted how the classification of local government functions as well as the records management plans (digital archiving plans for records, eAMS) had been implemented in Finnish municipalities and federations of municipalities.

The first set of questions covered whether the municipality/federation of municipalities used a records management system, who was the provider of the system, whether there was a records management plan in use, when the plan had been first introduced and how the records were classified. Next questions focused on the classification of local government functions. The respondents were asked whether the classification was in use, when it had been introduced, on which levels it was in use (main tasks level, lower levels etc.) and, if the classification was not in use, when the municipality/federation of municipalities was going to introduce it. Further questions included how well the classification functioned and what its advantages and disadvantages were.

The final questions covered the use of the electronic records management plan. The respondents were asked whether the plan was in use, when it had been intoduced, where/how the plan had been implemented, when it was going to be introduced (if not in use already), whether there were plans to get help/support in its use from outside, how well the plan had performed, how useful it was and how well it could be integrated into other systems of the administration.

Background variables included the archives district of the municipality/federation, number of inhabitants in the municipality/federation, number of employees, man-years used for records management and archive, and whether the responding unit was a municipality or federation.

Keywords

data; data management; electronic archiving; information processing; local government; records management

Topic Classification

• Social sciences (Fields of Science Classification)
• Natural sciences (Fields of Science Classification)
• Government, political systems and organisations (CESSDA Topic Classification)
• Information technology (CESSDA Topic Classification)

Series

Individual datasets

Distributor

Finnish Social Science Data Archive

Access

The dataset is (B) available for research, teaching and study.

Data Collector

• Heikkilä, Anssi (University of Jyväskylä. Department of History and Ethnology)

Data Producers

• University of Jyväskylä. Department of History and Ethnology

Time Period Covered

2011

Collection Dates

2011-01-19 – 2011-02-18

Nation

Finland

Geographical Coverage

Finland

Analysis/Observation Unit Type

Political-administrative area

Universe

Municipalities and federations of municipalities of Finland

Time Method

Cross-section

Sampling Procedure

Total universe/Complete enumeration

Non-probability: Purposive

Total study in the case of Finnish municipalities. The questionnaire was sent to all 336 municipalities of Finland. In the case of federations of municipalities, the contact details of only 96 out of 184 were available.

Collection Mode

Self-administered questionnaire: Web-based (CAWI)

Research Instrument

Semi-structured questionnaire

Data File Language

Downloaded data package may contain different language versions of the same files.

The data files of this dataset are available in the following languages: Finnish.

FSD translates quantitative data into English on request, free of charge. More information on ordering data translation.

Data Version

1.0

Completeness of Data and Restrictions

The names of the municipalities/federations of municipalities have been removed from the data and some open-ended questions (available only in Finnish) have been anonymised.

Weighting

There are no weight variables in the data.

Citation Requirement

The data and its creators shall be cited in all publications and presentations for which the data have been used. The bibliographic citation may be in the form suggested by the archive or in the form required by the publication.

Bibliographical Citation

Heikkilä, Anssi (University of Jyväskylä): Classification of Local Government Functions and Use of Records Management Plans in Finnish Municipalities 2011 [dataset]. Version 1.0 (2012-07-10). Finnish Social Science Data Archive [distributor]. https://urn.fi/urn:nbn:fi:fsd:T-FSD2737

Deposit Requirement

Notify FSD of all publications where you have used the data by sending the citation information to user-services.fsd@tuni.fi.

Disclaimer

The original data creators and the archive bear no responsibility for any results or interpretations arising from the reuse of the data.

Related Publications

Heikkilä, Anssi (2012). Kuntaorganisaatioiden näkemykset kuntien yhteisestä tehtäväluokituksesta sekä sähköisestä arkistonmuodostussuunnitelmasta. Jyväskylä: Jyväskylän yliopisto. Historian ja etnologian laitos. Arkistonhallinnan pro gradu -tutkielma. http://urn.fi/URN:NBN:fi:jyu-201205241725 [viitattu 11.7.2012].